Seeking an Administrative Assistant to work in the accounting department at a Logistics company in the Kennesaw area.
1st Shift: Monday-Friday (8AM-4:30PM)
$17/hr.
- PROFICIENT in MS Office, is a requirement
- Previous experience with QuickBooks is required
- Proven administrative and AP/AR experience in required
Please see below for the extensive job description:
Roles & Responsibilities
ERP/Software Administration
- Thorough understanding and performance of all accounting and billing related tasks and duties associated with proprietary ERP billing system (built on Excel)
- Processing of Inbound/Outbound Storage Assets
- Processing of inventory sheets for all Work Orders (field job assignments) with associated inbound storage
- System data entry and order filing for all inbound storage related billing once reviewed and approved by VP
- Processing of Outbound Asset Work Orders
- Proper updating in System of all barcodes (stored assets) with accurate calculations of remaining asset totals once reviewed by Scheduling Manager and approved by VP
- Monthly Storage Billing
- Accurate calculation of all stored asset totals (barcodes) based on the number of weeks being billed within the monthly billing cycle
- Includes new inbound & updated outbound asset totals
- Thorough review with Accounting Manager to check for errors before submission
- Includes new inbound & updated outbound asset totals
- Accurate calculation of all stored asset totals (barcodes) based on the number of weeks being billed within the monthly billing cycle
- Processing of inventory sheets for all Work Orders (field job assignments) with associated inbound storage
- Processing of Inbound/Outbound Storage Assets
Accounts Payable | Insurance | Payroll Assistance
- Assist Accounting Team with all required AP, Insurance, and Payroll related duties and tasks
- Accounts Payable and QuickBooks
- Enter Payables on Monthly Cash Flow Spreadsheet
- Enter and categorize credit card expenses by Account & User
- Prepare Overhead payments for mail/disbursement
- Enter company credit cards charges into CC Spreadsheet
- General Filing
- Insurance Policies
- Assist with research related to annual policy renewals for GL/WC/Vehicle policies
- Assist with requests for additional COIs and providing existing COIs to Scheduling Staff for Projects and Property Management Companies
- Payroll and ADP
- Weekly tracking of individual employee’s working hours
- Tracking of individual employee’s PTO and vacation time
- Accounts Payable and QuickBooks
Human Resources Documentation
- Assist Management with all HR related documentation and file creation
- Employee Files and Documentation
- New employee onboarding | existing employee offboarding documentation
- Organizing and updating current employee files
- Tracking of employee uniform garment assignments
- Documenting information from Management on Employee Incident Reports
- Employee Files and Documentation
General Administration Duties:
- Assist in fielding incoming calls related to current/future field jobs and/or scheduling inquiries
- Participate in projects with Scheduling Team that require your assistance
- Assist Management in providing spreadsheets based on specific billing AP/AR metrics
- Organize and update Time Sheets based on current supplemental staff
Required Skillsets
- Proficiency at using all Microsoft Office applications (high proficiency in Excel)
- Proficiency in using QuickBooks application
